Terms and Conditions
Welcome to SimplyTenant.co.uk (this ‘Website’).
Simply Tenant LLP (‘Simply Tenant’), registered in England and Wales with company number OC421959 whose registered office is 26 Reynolds Walk, Horfield, Bristol, BS7 0HU, owns and operates this Website. For the purposes of these Terms and Conditions ‘We’, ‘Our’ and ‘Us’ refer to Simply Tenant. Please review these Terms and Conditions carefully before using this Website.
By using or accessing this Website (whether as a guest or a registered user) you confirm your agreement to these Terms and Conditions. Your use of this Website is at all times subject to these Terms and Conditions (which form a legally binding contract between Simply Tenant and you) and all applicable laws. If you do not agree to these Terms and Conditions, do not use this Website.
These Terms and Conditions apply to the services available from www.SimplyTenant.co.uk and any of its current or future sub-domains (the “Services”). We reserve the right to change these Terms and Conditions from time to time. Any such changes will be displayed on this Website. Your continued use of this Website following such changes will be deemed to be your acceptance of such amended Terms and Conditions. If you do not accept any such changes, you should stop using this Website.
When a tenant enquires about a property, We will automatically forward them the relevant landlord’s contact details. If the tenant gives their permission, We will forward their contact details to the landlord.
Property rights and use of material
All trademarks, copyright, database rights and other intellectual property rights in the materials on this Website (as well as the organisation and layout of this Website) together with the underlying software code and any other information provided to you in the course of the receipt of any Services, are owned or licensed directly by Us. Without Our prior written permission, you may not copy, reproduce, reverse engineer, modify, create derivative works from, publish, transmit, distribute, or otherwise publicly display, or sell or transfer any material on this Website or the underlying software code or any other information provided to you in the course of the receipt of any Services, whether in whole or in part. However, a single copy of the contents of this Website may be downloaded, printed or copied for your personal non-commercial use.
If you breach any of these Terms and Conditions, your permission to use the materials on this Website and any other information provided to you in the course of the receipt of any Services, automatically ceases and you must immediately destroy any copies you have made.
When you give Us content, you grant Us a non-exclusive, worldwide, perpetual, irrevocable, royalty-free, sub licensable (through multiple tiers), licence to use, display, distribute and reproduce such content in whole or in part in any media, including via our Partners’ Websites as set out below (We need these rights to host and display your content).
You warrant that all content (including, but not limited to, photographs) provided by you is accurate and does not infringe the rights of any third party and you shall indemnify us and keep us indemnified against any claim against Us by any third party in relation to any such infringement.
You may only use this Website in accordance with these Terms and Conditions and, in any event, only for lawful and proper purposes. It is your responsibility to comply with all applicable laws, regulations and codes of practice within the UK or other jurisdiction from which you are accessing this Website.
In particular, you agree that you will not:
- Post, transmit or disseminate any information on or via this Website which is or may be harmful, obscene, defamatory or otherwise illegal
- Use this Website in a manner which causes or may cause an infringement of the rights of any other person
- Make any unauthorised, false or fraudulent advertisement
- Use any software, routine or device to interfere or attempt to interfere electronically or manually with the operation or functionality of this Website including but not limited to uploading or making available files containing corrupt data or viruses via whatever means
- Deface, alter or interfere with the front end look and feel of this Website or the underlying software code
- Use any robot, spider, scraper or other automated means to access this Website for any purpose or use any robot, spider, scraper or other automated means or any manual process to monitor, copy or extract any material on this Website without the prior written consent of Simply Tenant
- Violate the restrictions in any robot exclusion headers on this Website or bypass or circumvent other measures employed to prevent or limit access to this Website
- Carry out any “caching”, “framing” or “mirroring” of any material on this Website
- Take any action that imposes an unreasonable or disproportionately large load on this Website or related infrastructure
- Obtain or attempt to obtain unauthorised access, via whatever means, to any of Our networks
- In the case of landlords or property agents advertising on the Site, use the Site to promote any other property or service other than that represented in the specific advertisement or listing for which you have paid
Links to other websites
This Website may include links to other internet sites. We do not endorse any such websites and We are not responsible for the information, material, products or services contained on or accessible through those websites. Your access and use of such websites remain solely at your own risk.
Limitation of Liability
Save as provided elsewhere in these Terms and Conditions, to the maximum extent permitted by law, We exclude all warranties, conditions or other terms, whether express or implied, whether by statute, case law, custom or otherwise in relation to this Website or any Services, including without limitation as to satisfactory quality, fitness for particular purpose, non-infringement, availability, compatibility, accuracy or completeness.
You acknowledge and agree that:
The material on this Website is only for information purposes and is provided on an “as is” and “as available” basis without representation or endorsement of any kind and is obtained at your own risk. The material on this Website does not constitute advice and you should not rely on any material in this Website to make (or refrain from making) any decision or take (or refrain from taking) any action. Neither Simply Tenant nor any participant in this Website and its Services provides professional advice of any kind and use of such advice or other information is solely at your own risk and without Our liability of any kind.
Simply Tenant will not be liable if for any reason this Website is unavailable at any time or for any period. Access to this Website may be suspended temporarily and without notice in the case of system failure, maintenance or repair or for reasons beyond Simply Tenant’s control. Simply Tenant makes no warranty that this Website (or websites which are linked to this Website) is free from computer viruses or any other malicious or impairing computer program.
The material on this Website may be updated from time to time and may at times be out of date. We accept no responsibility for keeping the information on this Website up to date or liability for any failure to do so.
We have no control over, do not guarantee, and you will not hold Us responsible for:
- viewings or management of properties;
- the quality, safety or legality of items advertised;
- the truth or accuracy of listings;
- the truth or accuracy of feedback or other content posted by users on this Website;
- the ability of users to vend or pay for items; or
- whether a user will actually complete a transaction.
You should not assume that the offer, sale, purchase, export or import of any item is valid and legal simply because it is listed on this Website.
You accept sole responsibility for the legality of your actions under laws applying to you in connection with your use of this Website and/or the receipt of any Services.
Simply Tenant cannot and does not confirm, and is not responsible for ensuring, the accuracy or truthfulness of users’ purported identities or the validity of the information which they provide to us or post on this Website.
While we will use our reasonable endeavours to maintain an uninterrupted service, we cannot guarantee this and we do not give any promises or warranties (whether express or implied) about the availability of our Services.
Save as provided elsewhere in these Terms and Conditions, to the maximum extent permitted by law, We (including Our affiliates, officers, directors, agents, subcontractors and employees) will not be liable to you in contract, tort (including negligence) or otherwise for any liabilities, damages or losses (whether direct, indirect, consequential, special or otherwise) incurred or suffered by you or any third party in connection with this Website, or in connection with the use, inability to use, or results of the use of this Website, any websites linked to it and any materials posted on it. We do not limit liability for fraudulent misrepresentation or death and personal injury arising from Our negligence.
Additional terms for Landlords advertising properties on this Website
It is entirely your responsibility to make sure that all personal and property particulars held by Us are correct. We are not responsible for any mis-descriptions that have been provided by you.
If you are a landlord, you may not upload any corporate or other logo, image or brand identifier to your property description or include the same in any image you submit to Us. Similarly, you must not include your phone number, website address or email address to your property description.
Property descriptions must include a minimum of one useable photograph of the relevant property and a written description of no less than 100 words.
We will supply to each property portal on which We advertise your listing the maximum number of images allowed by each major portal and for all other portals We reserve the right to limit the amount of images but We will never supply less than five images (unless you send us fewer than five usable ones).
Landlords may not use tenant enquiries acquired via the Site to generate interest or further enquiries by any means or method for properties not listed on the Site by the landlord. Simply Tenant reserves the right in its absolute discretion to delist an offending landlord’s properties from the Site without offering a refund.
Landlord & Tenant disputes
Any dispute that arises between a landlord and tenant who have used Our service will be resolved solely by the landlord and tenant. We are not responsible and shall have no liability for any disagreements or disputes that may arise throughout a tenancy term.
In the case of deposits held under a tenancy deposit scheme, if We have collected the deposit on behalf of a landlord, We are deemed to have acted as ‘stakeholder’ so that in the event of any dispute, Simply Tenant will take only such reasonable and appropriate action as may be determined by the relevant dispute resolution service in relation to the dispute.
You accept sole responsibility for the legality of your actions under laws applying to you and your property and the legality of any items you list on this Website. In particular (but without limitation), save where Simply Tenant has expressly agreed to provide the same as part of any Services subscribed for and separately paid for by you, it is your responsibility to ensure that all of the following are adhered to in relation to your properties listed on the Website:
- Where applicable, a current landlords’ electrical safety certificate is in place
- Current landlord’s gas safety certificate is in place
- Where applicable the landlord must have permission from the mortgage lender to let out his/her property
- Adequate insurance is in place to cover all eventualities
- All furnishings within the landlords’ property pass Fire Safety Regulations 1998
- All tax that is due from rental income is declared to the Inland Revenue no matter if the landlord is resident in the UK or overseas
- Where applicable standing order payments are arranged by the landlord to allow for rental payments by the tenant
- Where applicable a rent book is given to the tenant to register weekly rental payments
- All utility bills are transferred into the current tenants’ name
- Council tax payments are made by the current tenant
- The tenant(s) deposit has been placed in a suitable tenancy deposit scheme, or the landlord holds the tenant(s) deposit and has ensured the tenant(s) deposit via a suitable tenancy deposit scheme
- A suitable energy certificate (EPC) is obtained and a copy provided to Us within seven days of listing a property on the Website. If We do not receive a completed EPC within a further 21 days of listing or if it is not shown here: www.epcregister.com, We reserve the right to remove any property listed.
We reserve the right to reject, at our sole discretion, any property listing even if we have acknowledged receipt of payment and taken payment from you if you have asked or requested from potential tenants any money before signing a contract.
Landlords’ HMO and Licensing Obligations
It is landlords’ obligation to ensure compliance at all times with the provisions of the Housing Act 2004 (the Act) (including any secondary legislation, orders or regulations made under it) related to the licensing of HMOs and the terms and conditions of any applicable licence granted pursuant to the Act. Landlords acknowledge and agree that Simply Tenant shall be under no obligation to comply with the Act notwithstanding that Simply Tenant may by virtue of its property management services be a ‘person having control’ over, or a ‘person managing’, an HMO within the meaning of section 263 of the Act. Further, landlords hereby indemnify and shall keep Simply Tenant fully and effectually indemnified against any non-compliance of the Act by them as landlords including as to any costs damages expenses fines and/or penalties suffered or incurred by Simply Tenant in connection with any such non-compliance.
Editing and deletions
If you wish to amend any details about your property or personal particulars please log into your online landlord console, using your username and password. All amendments will be activated within 24 hours of processing your email request.
We reserve the right to remove property listings from this Website and other property sites fed from this Website if we have reasonable cause to believe the property is no longer available for rent. We will use reasonable endeavours to notify you by email prior to such removal.
If a user reports a mis-description in your property listing, we reserve the right to remove the relevant listing from this Website and to contact you to request confirmation that the advert is correct. Upon receipt of such confirmation, we will decide, at our sole discretion, whether to re-instates your advert. No refund will be payable to you where your advert is removed in accordance with this process.
If you wish to remove an advert this can be carried out by logging into your online landlord console, using your username and password in the first instance; alternatively, you can email the rental address to info@Simply Tenant.co.uk and clearly stating within the email that the advert is to be removed.
Once a property has been removed from this Website we are unable to advertise the property again unless payment has been received in full for a new term.
To ensure Our rental properties are showcased across the internet as fast as possible, you agree that We may use an automated feed system to send details of properties you list on this Website to Our carefully selected partners’ websites (“Partners’ Websites”). If you have any queries regarding Partners’ Websites, please contact Us at info@Simply Tenant.co.uk.
We do not guarantee that any property you list on this Website will be displayed on Partners’ Websites and We are not be responsible for any technical problems relating to Partners’ Websites. You acknowledge that your use of Partners’ Websites will be subject to the terms and conditions set out on the relevant Partners’ Website.
To the maximum extent permitted by law, We (including Our affiliates, officers, directors, agents and employees) will not be liable to you in contract, tort (including negligence) or otherwise for any liabilities, damages or losses (whether direct, indirect, consequential, special or otherwise) incurred or suffered by you or any third party in connection with Partners’ Websites, or in connection with the use, inability to use, or results of the use of Partners’ Websites, any websites linked to them and any materials posted on them. We do not limit liability for fraudulent misrepresentation or death and personal injury arising from Our negligence.
The only properties that We will distribute to property portals will be those advertised directly by landlords on the Website. We are not at liberty to advertise properties on behalf of other estates agents or lettings agencies and We may ask landlords for confirmation of ownership before We activate their property listing.
Additional terms for landlords who select any viewings, valuations, tenancy administration, rent collection and/or property management services apply.
In the event that you expressly request and Simply Tenant expressly agrees to provide you with Services which include tenancy administration, rent collection and/or property management, the following terms will apply.
Please refer to our Products & Pricing pages for further details of the fees chargeable for our various Services.
Unless expressly statesd otherwise in these Terms or on the Website, all fees are payable in full up front.
Cancellation and refunds
When you buy Services (including any services bundles or packages) from Simply Tenant on a one-off basis, you have 14 days after the day Simply Tenant email you to confirm Simply Tenant accept your order to cancel the Services you have ordered from Simply Tenant. However, once Simply Tenant have completed the Services you cannot change your mind, even if the period is still running. If you cancel after Simply Tenant have started the Services, you must pay Simply Tenant for the services provided up until the time you tell Simply Tenant that you have changed your mind. Simply Tenant will refund any sums paid by you for Services not provided but Simply Tenant may deduct from that refund compensation for the net costs Simply Tenant will incur as a result of your ending the contract. Such costs will always include any third party costs incurred by Simply Tenant from the time We email you to confirm Simply Tenant accept your order together with our own administration costs connected with your order. Please note that Simply Tenant instruct our sub-contractors and agents immediately upon confirming that Simply Tenant accept your order and so Simply Tenant incur a liability to pay them at that time. Property marketing listings also go live on the Site immediately upon receipt of landlords’ instructions.
When you buy Services (including any services bundles or packages) from Simply Tenant on an on-ongoing basis, you may contact Simply Tenant to cancel the contract but it will not end until one calendar month after the day on which you contact Simply Tenant. Simply Tenant will refund any advance payment you have made for Services which will not be provided to you as long as Simply Tenant or Simply Tenant sub-contractors’ or agents’ performance of the Services has not started. If they have started, the refund provisions above shall apply.
If you wish to cancel the Services, contact our support team immediately via the contact us box ; as by not doing so, you acknowledge that you will lose your right of withdrawal from the contract once the service contract is fully performed.
If you are the landlord of a property in Scotland, you should note that your tenant may not be charged fees for our services and so you will be liable to pay Our fees (for example, in relation to tenant referencing) which might otherwise be payable by them under these Terms and Conditions.
Limitation of Liability for Services
We shall not be liable for any failure in, or delay in, performing the Services to the extent directly prevented or delayed by:
- any information and documentation provided to Us by you or on your behalf or by any of your tenants in relation to the Services
- any instructions provided to Us by you or on your behalf or by any of your tenants being materially incomplete, inaccurate, illegible, out of sequence or in the wrong form, or arising from their material late delivery or non-delivery
- any failure by you to comply with your obligations as expressly set out in any description of the relevant Services listed on this Website (as amended from time to time) (the “Services Description”)
- any act or omission by the tenants of your property. It is your responsibility to procure that your tenants cooperate with Us to allow Us to provide the Services. We reserve the right not to deal with uncooperative tenants and to suspend Our Services in relation to an affected property altogether or for such period as We in Our absolute discretion shall determine.
For the avoidance of doubt, We shall have no liability (including without limitation to you or to any of your tenants) in respect of gas certification, save to the extent expressly included in the relevant Services Description.
We do not limit liability for fraudulent misrepresentation or death and personal injury arising from Our negligence. We (including Our affiliates, officers, directors, agents, subcontractors and employees) will not be liable to you in contract, tort (including negligence) or otherwise for indirect or consequential loss incurred or suffered by you or any third party (including without limitation any of your tenants) in connection with the receipt of any Services. Subject to the forgoing, to the maximum extent permitted by law, Our (including Our affiliates, officers, directors, agents, subcontractors and employees) aggregate liability, whether in contract, tort (including negligence) or otherwise for any loss incurred or suffered by you or any third party (including without limitation any of your tenants) in connection with the receipt of any Services is limited to the amount of any Fees paid by you in respect of the relevant Services.
International Bank Accounts
Monies that are transferred to an international bank account will incur a fee of £25 (including VAT). This will be deducted from the amount to be transferred.
Our provision of any Services is subject to your payment of the Fees in accordance with these Terms and Conditions. We may terminate any Services provided to you at any time on not less than 7 days notice. We may terminate any Services provided to you immediately by notice in the event that any amount payable by you under these Terms and Conditions remains outstanding more than 10 days after the due date (except for room listings where these are terminated on the same day payment is due).
Marketing and User Content
You hereby grant to Simply Tenant and their respective retail partners, marketing or public relations agencies, and other affiliates (the “Licensed Parties”) a worldwide, perpetual, irrevocable, royalty-free, fully-paid, non-exclusive, transferable, sublicensable right to use your User Content (images, copy, reviews) in any manner to be determined in the Licensed Parties’ sole discretion, including but not limited to on webpages and social media pages operated by the Licensed Parties, in promotional e-mails and advertisements, and in any and all other marketing, promotional and advertising initiatives, and in any media now or hereafter known. The Licensed Parties may use, display, reproduce, distribute, transmit, create derivative works from, combine with other materials, alter and/or edit your User Content in any manner in their sole discretion, with no obligation to you whatsoever.
Simply Tenant may at any time and without liability modify, suspend or discontinue this Website (or any part thereof), with or without notice, for any valid technical, operational or commercial reasons.
This Website is controlled by Simply Tenant from its premises in the UK. Simply Tenant makes no suggestion that this Website is suitable or accessible for use in other places, and access to it from territories where its substance is illegal is prohibited. Those who choose to access this Website from other places are responsible for observance with relevant local laws and do so on their own initiative. If any provision of these Terms and Conditions is found to be invalid by any court having competent jurisdiction, the invalidity of such provision will not affect the validity of the remaining provisions of these Terms and Conditions, which will remain in full force and effect. No waiver of any term of these Terms and Conditions will be deemed a further or continuing waiver of such term or any other term.
These Terms and Conditions and your use of this Website will be governed by and construed in accordance with English law. You and Simply Tenant agree to submit to the exclusive jurisdiction of the English Courts.
If you have any questions or queries regarding any of the Services or products featured please send an email to info@SimplyTenant.co.uk.